# Team RSVP and Attendance Tracking

Know who's coming to every game and practice. Players tap In or Out, BenchApp sends the reminders, and you see a live headcount with a waitlist when it's full.

Source: https://preview-pr-1388.benchapp.com/features/rsvp-attendance
Markdown: https://preview-pr-1388.benchapp.com/features/rsvp-attendance.md

## Know who's coming, without chasing anyone.

Players tap In or Out from the app or straight from a reminder email. BenchApp reminds anyone who hasn't answered, and you see a live headcount for every game.

## Step 1: Add a game and set a limit

Every game and practice you add is ready for RSVPs right away. Set a maximum number of players so nobody overbooks the ice, the field or the court.

- Never overbook the ice or the field
- Extra players wait in line for a spot
- Set it up once for the whole season

## Step 2: Players tap In or Out

Players answer in the app, on the web, or from the link in their reminder email, with no password needed. They can add a note the whole team can see, like running late.

- Parents can answer for their kids
- Regulars can be in for every game automatically
- No app or password needed to reply

## Step 3: Reminders go out on their own

Pick how far ahead BenchApp should remind players who haven't answered, by email, notification or text. You set it once and it happens before every game.

- Nudges go out before every game
- Nudge anyone who hasn't answered
- Remind by text with PRO

## Step 4: See your headcount at a glance

Every game shows who's in, who's out and who hasn't answered yet, with counts for skaters and goalies. Your Home screen shows the next game and who's coming.

- See who's in, who's out, and who hasn't said
- Know right away if you're short
- Get a heads-up when someone drops out

## More reminders and a smarter waitlist with PRO

BenchApp PRO adds text message RSVPs and reminders, a second email reminder, a game day reminder email, and a waitlist that fills spots for you, either by accepting the next player in line or by inviting everyone and giving the spot to whoever checks in first.

- [Pricing](https://preview-pr-1388.benchapp.com/pricing)

## FAQ

- Is RSVP free? Yes. RSVPs in the app and by email, and your first email reminder, are free for every team.
- Is there a Maybe option? No. Players choose In or Out, and anyone who hasn't answered shows as Awaiting Response, so you always know who to follow up with.
- Do players need to download the app? No. Players can answer from the link in their reminder email without logging in, or use BenchApp on the web. The iPhone and Android apps add push notifications.
- When do reminders go out? You choose: 1 to 10, 15 or 30 days before each game, with a second reminder if you like.
- What happens when a game is full? Players join the waitlist. You can accept players from it yourself, or with PRO BenchApp can accept the next player automatically, or invite everyone and give the spot to the first to check in.
- Can parents RSVP for their kids? Yes. A parent linked to a player can set attendance for them from their own account.
- Can players RSVP by text message? Yes, with BenchApp PRO. Text message RSVPs and reminders are part of PRO.
- Who can see a player's note? Everyone on the team, so a quick "running 10 minutes late" reaches the whole bench.